Accounting and Grant Management Support
The Accounting and Grant Management group collaborates closely with the Strategic Finance group and our esteemed clients to meticulously oversee the administration of grants, state funds, and Foundation resources. Our commitment lies in ensuring accuracy, compliance, and effective financial stewardship in alignment with organizational objectives. Services Include:
Accounts Payable ◆ Accounts Receivable and Billing ◆ Financial Entries (Journal Vouchers) ◆ Audit Response
Personal Reimbursement (Non-Travel) - Please fill out the Expense Submission Workbook and attach it to the request form linked below
Personal Reimbursement (Non-Travel) - Please fill out the Expense Submission Workbook and attach it to the request form linked below
Submit a new Accounting or Grant Management Request by filling out the form linked below:
Resources
Access documents to fill out and attach to your Accounting or Grant Management requests.
Expense Submission Workbook - fill out this workbook and attach it to your Personal Reimbursement (Non-Travel) request
Substitute W-9
View the status of your submitted requests by accessing the link below:
Expense Submission Workbook - fill out this workbook and attach it to your Personal Reimbursement (Non-Travel) request
Substitute W-9
View the status of your submitted requests by accessing the link below:
Payment Schedules
UO Alumni Association
- Cuts checks every Thursday.
UO Business Affairs
- Office pays vendor invoices every 30-45 days.
State
- Cuts checks every Tuesday, Thursday, and Friday.
Reimbursements
- Turnaround time is 5-8 business days.
UO Foundation
- “Effective 1/2/2023, the Foundation will issue paper checks on the third Wednesday of each month only. We will no longer issue paper checks on a semi-monthly basis. We will continue to issue ACH (direct deposit) payments weekly, on Wednesdays. We strongly encourage you to sign up for ACH payments. To do so, please contact us at askaccounting@uofoundation.org and include “AP ACH set up” in the subject line of your email. ACH is safe, secure, and will often expedite your payment. Disbursement requests received by Wednesday at 5:00 pm will be paid on Wednesday of the 2nd following week. This allows nine business days for review and processing. Please note that we are experiencing an extremely high volume of disbursement requests. We will make every effort to follow this schedule; however, we may need additional processing time depending on the volume of requests. We appreciate your patience and support.”
Meet Your Service Partners
Heidi Clark
Associate Director, Finance & Accounting
Javi Martinez
Financial Program Administrator
Jamie Rodriguez
Financial Program Administrator
Contact Us For Help With Your Accounting and Grant Management Requests
Phone
541-346-2455
Email